benefits of an applicant tracking system

The benefits of using an Applicant Tracking System: Streamline your hiring for better results

Sarah Linney
6 Jan
Reading time: 9 minutes
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Wondering what the benefits of an Applicant Tracking System are? We break down what an Applicant Tracking System is, how it works and the big benefits your company could see.

The Applicant Tracking System (ATS), which has become increasingly popular over the past few years, streamlines all the different parts of the hiring and recruitment process for hiring managers and recruiters.

With an ATS in place, it’s easier to manage your workflow and stay organised while recruiting new talent. Incorporating an ATS into your company’s recruitment strategy and toolkit can help keep your hiring process fast, simple and easy. This blog covers how ATS software works, what it can do for recruiters and hiring managers and why it’s worth investing in now instead of later for your recruiting team.

What is an Applicant Tracking System?

An Applicant Tracking System (ATS) is a tool companies and recruitment agencies use to manage recruitment. It helps to automate tracking and managing the best candidates, from when they apply to when they’re hired. 

This tracking software allows employers to collect and store data about potential employees and qualified candidates. These systems use automated intelligence and procedures to speed up the search of resumes, categorise them based on keywords and process applications with candidate information. In addition, with ATS systems, companies can customise and automate the creation and dissemination of job descriptions and ads.

It’s an efficient recruitment software that helps companies manage their recruiting workflows better through streamlined searches for new hires. These systems help automate candidate data sourcing, allowing you to input information about what you’re looking for, so that you can find the most qualified candidates for the job. Most recruiting teams use an ATS in the application and interview phases to manage how many applications they receive each week and decrease their time manually screening resumes. The benefits of an applicant tracking system include:

  • Increase revenue by finding and hiring better talent faster
  • Get organised efficiently and store data in one place
  • Reduce time spent on administration and paperwork
  • Improve communication with applicants
  • Reduce hiring costs and remove inefficiencies in your hiring process

6 benefits of using an Applicant Tracking System

Applicant Tracking Systems are a powerful tool that can help you manage your search for new hires and increase your recruiting team’s productivity and the quality of hire they bring into your company.

The benefits of an ATS are vast and can help a recruiting team in several ways. Here are six of the most notable benefits:

  • Automates administrative tasks to save time
  • Efficiently scans job applications and resumes to find the best applicants
  • Moderates job boards and open positions
  • Simplifies your new employee onboarding process
  • Improves your quality of hire
  • Creates an overall better candidate experience

Below, we’ve explored each of these six big benefits in more detail. 

Automates administrative tasks to save time

Using an ATS, you can search for and view resumes, schedule interviews and communicate with job applicants and top candidates all from one location. By automating the organisation and administrative tasks related to the hiring process, an ATS allows you to spend more time screening and interviewing top candidates.

As a result, it can help you find the best talent for your company faster and easier. Additionally, using an ATS can help improve your quality of hire and create a better candidate experience.

Efficiently scans job applications and resumes to find the best applicants

An ATS can scan resumes and job applications to match the candidate’s experience with the job posting. They use algorithms to compare skills, education, work history and other qualifications. This means that employers are more likely to find the best possible fit for their company when using an ATS.

Hiring can be a long and challenging process. However, as technology continues to advance, so too do the opportunities for streamlining the recruiting process. By utilising the power of an ATS, you can expedite your hiring decisions and create a smaller, more qualified talent pool.

Moderates job board postings and open positions

Most companies spend a considerable amount of time moderating their open position postings on various job boards and websites. It can be quite an exhausting task with a lot of admin and manual processes. 

A successful recruiting strategy will use a variety of avenues to advertise their open positions, including job boards, such as LinkedIn, Indeed or others, and their website and social media platforms, including Twitter and Facebook. By using various media, you’re more likely to reach the best possible candidates for your company in the shortest time possible.

Makes onboarding new employees easier

Onboarding new employees can be a daunting task for any business. So many procedures and processes need to be followed for the new hire to become productive and effective as soon as possible. 

An ATS can help you streamline your onboarding process. It can automate the collection of employee information, track new employee training progress and manage document storage. In addition, by using an ATS, you can ensure that all new employees are adequately trained and up-to-date on company policies and procedures.

When you use an ATS, everything related to your hiring process—from the job searches, interview schedules, communication with applicants and the progress of your top candidates—is in one place. Therefore, it simplifies the onboarding process for both the employer and the new hire. 

By storing all information in your ATS, it’s also a lot easier to meet any compliance or regulatory requirements you may have. 

Improves the quality of hire 

Applicant Tracking Systems use algorithms to find top talent amongst your job applicants. This happens by scanning resumes and applications for the correct experience and qualifications. 

The use of an ATS can help improve the quality of your hires by quickly identifying the most qualified candidates. This streamlined process can also help expedite the decision-making process, so you can decide who to hire sooner.

Many manual processes can be automated or organised more efficiently through an ATS, including common tools like functionality assessments, personality tests, phone calls, background checks and drug screenings. All of these assessments can help you narrow down your pool of candidates and make better hiring decisions.

Creates a better candidate experience

When you use an Applicant Tracking System, you can quickly send messages to candidates from within one system. It allows you to communicate with them about their application status or ask them for additional information. You can also use this feature to keep candidates updated on the latest job openings at your company.

Candidates feel much more involved in the hiring process using an ATS, due to this consistent and streamlined communication process. Having a single hub to schedule interviews, view your application status and even receive a job offer makes it much easier than waiting for a phone call or email. 

Finding and starting a new job is incredibly stressful (we’ve all been there!), so candidates are significantly more willing to accept job offers if the recruitment process they experienced was clear and simple. 

ATS vs. CRM: What’s the difference?

There are some similarities when it comes to an Applicant Tracking System (ATS) and a Customer Relationship Management (CRM) software. Many CRM systems offer features that can manage the recruitment process. However, there are a few key differences between these two types of software.

The main difference between an ATS and CRM software is that ATS software is specifically designed to manage the recruitment process, while CRM software manages customer relationships. In addition, ATS software is focused on addressing the candidate experience, from the time they apply until the time they are hired. It also includes tools that can be used to assess candidates and make better hiring decisions.

CRM software is focused on managing customer relationships. It includes tracking customer data, such as contact information, purchase history and demographic data. CRM software can also create customer profiles, which can help you better understand your customers and personalise your interactions with them. Overall, an ATS is more specialised than CRM software. If you’re looking for software to help you manage the recruitment process, then an ATS is the best option.

Frequently asked questions 

Still curious about how an ATS works? Here are a few questions about the benefits of an Applicant Tracking System, along with the types of companies that use this valuable resource.

What type of companies use an ATS?

Any business may use an ATS to improve its recruiting process, from in-house teams in corporations to recruitment agencies big and small. Many companies use an ATS to streamline their hiring process. Some examples of the companies that can benefit from an ATS are large retail chains, corporations and small businesses.

Will an ATS improve my retention rate?

An ATS can help to improve your retention rate by selecting high-quality candidates and screening them thoroughly. An ATS may also allow you to save time in the hiring process and make better decisions, improving the candidate experience, streamlining onboarding and ensuring all requirements are met for each position. These higher-quality hires could lead to an overall higher retention rate, with hiring managers and employees seeing the benefits. 

How does an ATS find the right candidate for the job?

An ATS uses various algorithms to search through your pool of candidates to find top talent. It can also be used for other purposes, such as applicant screening, data organisation and candidate management. While an ATS can identify the best talent from your applicant pool, the interview process is still an important step to consider and must be evaluated and improved, in conjunction with any ATS you incorporate into your hiring practises. 

Explore JobAdder’s top performing Applicant Tracking System (ATS)

An Applicant Tracking System is a great way to better your application process and hiring workflows. Some people will tell you that hiring is as simple as posting a job listing and waiting for qualified candidates to apply. However, the truth is that the process takes time and effort – and it’s not always 100% accurate.

JobAdder is the best Applicant Tracking System for hiring managers, recruiters and human resources professionals – according to the companies who use it. JobAdder’s ATS empowers you to streamline your hiring workflows with powerful features, modules and partner integrations. You can say goodbye to long email threads, phone screens that lead nowhere, miscommunications about candidate status and more manual admin. Book a free demo to discover how you can see the big benefits of an Applicant Tracking System for yourself.

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