Executive Assistant
Job Brief
We are looking for an Executive Assistant to be a key player providing support to the executive team. The Executive Assistant will collaborate with members of the management team to assist in gathering relevant information and data to support decision-making processes. There will be a variety of administrative tasks such as calendar management, organising meetings, making travel arrangements and preparing expense reports.
Responsibilities
- Prioritise and summarise the content of incoming materials to assist executives
- Organise meetings and accurately record minutes
- Research data to prepare documents for review and presentation
- Prepare and maintain a variety of highly confidential documents
- File and retrieve corporate records, documents and reports
- Answer telephone calls, take messages and/or direct the caller to another party as appropriate
- Prepare and audit expense reports for approval and processing
- Negotiate contracts with vendors
- Prepare and distribute internal and external communications such as memos, presentations and reports
- Maintain positive and professional communications, both internally as well as externally
- Work to ensure seamless office operations including interactions with vendors and other partners
- Answer telephone calls, take messages and/or direct the caller to another party as appropriate.
- Identify continuous improvement opportunities for internal processes and systems
- Provide general administrative support
- Run errands as necessary
- Additional duties as assigned
Requirements
- Proven experience as an executive assistant
- Strong computer skills
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- Strong decision-making skills
- Excellent verbal and written communications
- Valid driver’s license
- First-rate attention to detail
- Ability to accept constructive criticism
- Excellent organisational skills
- Committed to maintaining confidentiality
- Ability to work calmly and efficiently under pressure and within deadlines
- Must have a four-year degree
- Experience with calendar management
- Basic accounting knowledge a must
- Impressive time management abilities
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