In a fast-paced recruiting world where you’re trying to juggle client expectations and connect candidates to the best possible roles, time is of the essence. Automation helps you claim back that time by simplifying your workflow and taking repetitive tasks off your plate.

At JobAdder, we’ve long understood this. It’s why we build automation thoughtfully into our tools, and have already helped our clients:

• Reduce candidate search time by 50%
• Boost overall efficiency by 50%
• Slash time-to-hire by 50%

Now, we’re taking things up a notch even higher with a new suite of automation tools. They’re all designed to remove friction and make your day-to-day work more manageable – from keeping candidates warm to ensuring no jobs slip through the cracks – so you can focus on what really matters: building lasting relationships and making quality placements.

Take a look at what’s new.

Drive action with Task Reminders

Automate your admin with timely task reminders. The following tools are available on all agency plans (Lite, Essential, or Pro).

Candidate Nurture Check-in

How it works:

Set automated reminders to keep candidates engaged, even when they’re not in an active process of looking for a new role.

We’ve launched a brand new “last contact” column that tracks meaningful engagement (emails, calls, SMS, and more), so you can send smart, timely check-ins.

Why it matters:

• Keep candidates warm and engaged.
• Reduce the risk of losing candidates to another recruiter.
• Ensure consistent follow-up.

New Opportunity Follow-up

How it works:

Never miss a beat with structured, automated reminders that are sent whenever new opportunities are created.

Tasks are automatically generated for the opportunity owner with configurable timing (e.g. on creation, 2 days later, or 7 days later).

Why it matters:

• Follow up on fresh roles faster.
• Speed up time-to-fill.
• Deliver better client experiences.

Inactive Opportunity Alerts

How it works:

Don’t let stale jobs clog your pipeline. Automatically trigger reminders when opportunities haven’t been updated after a set number of days (e.g. 30 days after last update), so you can review or close a role.

Why it matters:

• Prompt consultants to re-engage or close old jobs.
• Keep your pipeline accurate and agile.

Build loyalty (and profitability) with Candidate Care

These automations are designed to holistically enhance the candidate experience, protect your agency’s reputation, and support long-term success. All available in Essential and Pro agency plans.

Interview Reminder Email

How it works:

Send timely reminders to candidates before interviews, helping them stay informed and confident. Keep engagement warm and provide reassurance that the process is under control.

Why it matters:

• Reduce no-shows.
• Save recruiters’ time.
• Improve candidate and client experience.

Placement Congratulations Email

How it works:

Are you celebrating wins enough? Using this tool, you can automatically send a congratulations email to candidates once they’re placed.

This is a great opportunity to add value too, with the ability to add next steps, onboarding tips, contact information of key stakeholders, and more.

Why it matters:

• Show genuine care and professionalism.
• Add value with tips or next steps.
• Strengthen long-term candidate relationships.

Placement Check-in Email

How it works:

Stay in touch post-placement. Set automatic follow ups to be sent to candidates after they’ve been in their new role for a certain amount of time (e.g. one week, one month, or three months).

Why it matters:

• Get early feedback.
• Resolve issues before they escalate.
• Demonstrate ongoing support.

Data Hygiene for a cleaner CRM

We’ve added even more ways to keep your database clean, compliant, and accurate. These features are available in Essential and Pro agency plans.

Remove Inactive Candidate Records

How it works:

Automatically delete candidate profiles that haven’t engaged with you for a specified time period.

Why it matters:

• Keep your database clean.
• Ensure your talent pool is full of warm candidates.
• Streamline your candidate searching.

Remove Expired Candidate Documents

How it works:

Automatically purge outdated documents based on the date they were created (e.g. expired IDs, certifications, or compliance forms).

Why it matters:

• Stay GDPR-compliant.
• Reduce clutter in your system.
• Improve data accuracy.

Ready to get started?

For existing JobAdder customers, these new features are already available in your JobAdder account (unless otherwise noted, and depending on your plan). Simply log in to start using them.
If you’re new here, welcome! We’d love to show you how these automation tools (and the rest of our platform) can help your team do more, faster. Book a demo to see what our ATS can do for you.