Applicant tracking system to streamline your recruitment

Understand and manage your entire candidate recruitment pipeline with JobAdder.

JobAdder Application Tracking process JobAdder Application Tracking process

What is JobAdder’s ATS software?

Track job applications and get a complete view of your candidate pipeline with JobAdder’s application tracking system. View applications and candidate data all in one place with streamlined, feature-packed and easy to use application tracking software.

JobAdder Job Applications JobAdder Job Applications

Benefits of JobAdder’s applicant tracking software

Effortless candidate application management

Import, create, and update application information and records from an easy quick-view screen.

Centralised application records

See candidates’ current and previous applications in one place, and make applicant management a breeze with our candidate tracking system.

Standardised employment profiles

Simplify candidate comparisons with standardised employment profiles that display education, experience, and skills.

Customisable screening processes

Add custom fields to your application records to help screen candidates and know which information to collect in calls, so that your applications have all the information you need to make decisions.

Interactive applicant dashboard

Our interactive dashboard fosters communication with candidates, and lets you add notes and contacts, review applicant progress, and change application statuses—all in one place.

Application ratings

Rate and sort candidates with a 5-point ranking system to easily view top candidates for streamlined decision making.

Automated status updates

Configure custom rejection statuses and trigger actions with status updates. Save time and improve efficiency with automated hiring processes.

JobAdder hiring manager information JobAdder hiring manager information

Streamlined candidate assessments

Easily recruit the best applicants using our ATS system, designed for your success.

Effortless interview management
View, reschedule, or cancel interviews from an easy-to-use interview management panel.
Uniform candidate evaluations
Standardise interview scores using a 5-point rating, leave comments for other team members to see, and easily compare candidate scores using templates every team member can use.
Collaborative application reviews
Use custom forms to let hiring managers view, comment, and rate submissions right from their inbox. Automatically log data generated against the relevant records so your whole team can access everything they need to make the best choices.
Submission feedback
Track views, ratings and comments in real-time from the ‘Submissions’ page in the Candidates tab.
Real-time feedback tracking
Track ratings and comments in real-time using the Submissions page in the Candidates tab, to keep an eye on changes as soon as they occur.
Seamless team communication
Tag team members and write or record notes to keep everyone on the same page.
Centralised hiring manager portal
View interview feedback, submissions, and job requisitions from hiring managers all in one easy to manage portal.

Go beyond the box with our applicant tracking partners

Make applications and application management easier than ever with our great range of applicant tracking partners for a smooth and easy experience.

JobAdder app on two iPhones JobAdder app on two iPhones

Recruit on the go with JobAdder’s mobile app

Manage job applications and recruit from wherever you are using JobAdder’s mobile app.

Convenient task management

Streamlined, central task management lets you view your tasks—whether active, overdue, complete, or unscheduled—all in one place, so you can manage tasks right from your app’s home screen.

Streamlined application viewing

Scroll vertically through a card view of all your applications before deciding which ones to progress or reject.

Easily progress or reject applications

Swipe left to reject or right to progress—no need for endless screens and clicks to get where you want. 

Convenient voice-to-text notes

Dictate notes via the app by tapping the mic button and talking—no messing around with phone keyboards, just quick and easy dictation.

Quick productivity actions

Create new candidates, jobs, and contact records with a single tap. Easily search by name, phone number, or email address.

Secure and hassle-free access

Use biometrics and PIN logins for secure, convenient access with a compatible device. 

Jobs

Create jobs from leads or requisitions without leaving your recruitment CRM.

Job records
Import, create and update Job information and open records in a quick view popup.
Dashboards
Manage Job records with single-click actions and drag-and-drop functionality for faster access and page load times.
Job filters
Filter by saved searches, folders, candidate name, resume keyword, postcode proximity and documents.
Candidate matching
Identify potential candidates after creating a Job through automated resume keyword search, ranking algorithm and AI matching.
Job sources
Track where your Jobs are coming from, for example via business development or existing clients.
Predictive search
Use predictive search for Job records, then hover over to ‘Add a Note’, ‘Send an Email’, or ‘Send an SMS’ in just a single click.

Learn more about JobAdder’s recruitment solutions

Recruitment Marketing

Recruitment CRM

Placement Management

Recruitment Operations

“We’re able to help consultants grow quicker. The clarity around the product helps them to be better at what they’re doing.”

Consult Recruitment

Reduced application processing time by 50%

Reduced database searching time by 50%

Sourced 50% of placements from another consultant in the team

JobAdder team collabration covers JobAdder team collabration covers

Free Applicant Tracking playbook

Get 5 tips to improve collaboration between your team and hiring managers.

Learn why Consult Recruitment loves JobAdder’s applicant tracking solutions

JobAdder’s ATS solutions aren’t just great in theory. They work on the ground too, delivering for real businesses with real application management needs.

Womsn posing for a photo in a street with a man
Agency
21st May
Arthur Edward

Arthur Edward is one of the leading beauty, cosmetic and personal care recruitment agencies in the UK. For more than …

‘Since introducing JobAdder, we’ve managed to save more than 13,000 working hours per year, while maintaining our turnover. This means increased profits for the business and an uptick in commission for our consultants. The new system is having a significant impact and we’re very pleased with it.’

Heidi Bannister
Managing Director
A woman taking to a couple of a men in a meeting room
9th May
Schlam Cru

It’s never too late to do the right thing. Schlam Cru, who delivers a highly skilled workforce of technical specialists …

“For us, one of the main things is the integration with HiBob, and seamlessly taking someone from applying for a job, uploading all their documents, and then onboarding them through to HiBob without having to manually enter a whole heap of data.”

Mat Rigby
General Manager, Schlam Cru
A man talking to the women while walking in the building
26th Oct
Shine Lawyers

As one of Australia’s largest litigation law firms, Shine Lawyers needs an ATS and CRM that can empower its recruitment …

“Now, we have talent pools set up. We have candidate ratings. We have skills coding. We’re using all of those tools, and we’re finding great candidates, quickly. Our previous ATS didn’t have those features, so we had to start afresh with each candidate, every time they applied. That’s how JobAdder has improved our time to fill, massively. And it makes us happy to use it every day.”

Michelle Kelly
Talent Acquisition Lead
Two men talking in an office meeting room
13th Sep
Exchange Street

Established in 2002, Exchange Street was named after the street at the heart of the commercial centre of Manchester, offering …

“You’re working with people who say, we’ll get it done, if there’s problems, we’ll find different solutions, we can make it bespoke to you, we can tailor that system to you rather than it just being a one-size-fits-all. It takes a lot of the pressure away. If you’re thinking. I don’t want to move systems because it’s going to be six months of upheaval and dealing with people, with JobAdder it’s nothing like that.”

Andy Taylor
Director of Exchange Street
People celebrating 5 years while posing for a photo
16th Aug
RSL Queensland

As the largest ex-service organisation in the state, RSL Queensland provides practical support, assistance and advice to current and former …

“I really want to thank everyone that we’ve worked with at JobAdder. It’s been wonderful. We have a whole other aspect of our program now that we can offer to the veteran community that we have never had before.”

Zach Wright
Business Relationship Manager
A man walking with a machine in a warehouse
17th Jul
The Consortium Clemenger

The People and Culture team at The Consortium Clemenger was looking for an ATS and CRM that could be a …

“The People and Culture team are really ingrained in the JobAdder platform. Immediately, we’ve seen improvements in candidate tracking and visibility across the roles and platforms and where they’re at.”

Melissa Green
Talent Acquisition Consultant
PetDirect staff posing for picture
In-house
20th Mar
PetDirect

PetDirect has seen enormous growth over the past few years, and it needed an ATS and CRM that could support …

“JobAdder specialises and focuses on building out a superior ATS, as opposed to trying to tackle the entire HRIS ecosystem… Honestly, I wouldn’t be able to recruit here at PetDirect without JobAdder, it’s the best investment that we have made in the HR space that’s for sure!”

Brooke Riley
Head of People & Culture
REVO fitness team
In-house
18th Jan
Revo Fitness

The award-winning gym chain elevates new employee engagement to receive a +73 NPS score through a best-of-breed HR tech stack. …

We didn’t want to put all our eggs in one basket. Integration capability was the number one priority when assessing HR systems for Revo Fitness so that we could employ the strengths of different products and still get them to work seamlessly together.

Kelly Allison
Chief People Officer
Jo Green portrait
Agency
7th Dec
Rayner Personnel

Established in 2012, UK-based property recruitment agency Rayner Personnel underwent a significant transformation during the COVID-19 crisis. Moving to a …

I would definitely recommend JobAdder to anyone else to be able to liaise and communicate with your candidates and clients on a much easier scale, manage your jobs and look at your pipeline.

Jo Green
Head of Operations

Your Applicant Tracking System FAQs

An applicant tracking system is software for HR that allows companies to manage applications and hiring processes centrally using one specially-designed software to make it convenient and easy to use.

JobAdder’s ATS streamlines the recruitment process from sourcing candidates to making that all-important placement record. JobAdder gives you a complete view of your candidate pipeline and customised workflow, which means you can recruit more efficiently and reduce time to place. Simple UI helps minimises clicks and makes it easy to use. And with the JobAdder app, applicant tracking isn’t limited to the desktop.

JobAdder is made for recruitment agencies, staffing firms and talent acquisition teams who want everything in one place without the complexity typical of legacy systems. Use it as a standalone platform or plug and play with 10+ add-ons, 100+ partners and 200+ job boards to create a custom recruitment management solution.

Applications can be both time consuming and labor intensive. Cut through the noise with an ATS software. With JobAdder’s ATS you can:

Manage applications from start to finish all in one place

Filter applications easily and quickly

Organise and manage candidates

Collect and store standardised candidate information

Rank candidates

An applicant tracking software (ATS) and Candidate Relationship Management (CRM) systems are both tools used to manage hiring of candidates, but the key difference is that ATS systems are focused on the whole application process itself, whereas CRM systems are more concerned with building relationships with potential and existing candidates. ATS software is the better choice for managing the overall application process.

ATS systems are a great choice for a range of businesses. Some of the best businesses in the tech, SaaS, and software engineering spaces use some kind of applicant tracking system. Australia, the USA, EU member states and many other countries have businesses which use ATS software, including restaurants and staffing agencies.

Studies have shown that companies using ATS software can improve their retention rate and decrease employee turnover.

Choosing a new Applicant Tracking System, or finally making the move from Excel to an ATS, is a big decision and a big investment for your business, your recruiters and your candidates.

Questions to ask

There are a bunch of questions you should ask when you start comparing ATS providers and choosing an ATS for your business, including:

  • What do you want out of your recruitment software?
  • What are your goals?
  • Why are you changing (from spreadsheets or another ATS) in the first place?
  • What existing features can you not do without and what is your utopian idea for a super-efficient and profitable recruitment process?
  • How do you rank each in terms of importance?
  • Is it essential or nice to have?

Conduct a SWOT analysis

Strengths could include:

  • The supplier brand and reputation
  • Patents and intellectual property held by the supplier
  • Sales and Support location
  • Key employees and experience
  • Advanced technology or leading-edge processes, and QA

Weaknesses could include:

  • A lack of expertise, skills or funding for the software
  • Aging infrastructure and technology, no innovation or progression in functionality
  • An inflexible workforce or delivery/support infrastructure
  • Communication restrictions (email only for support etc)

Opportunities could include:

  • New markets the software supplier approaches
  • New technology and innovation
  • Changes in customer support and success
  • Events, webinars and conferences for education
  • Evolving knowledge base through client contribution to evolve the product and service

Threats might include:

  • New regulations at the state or federal level restricting functionality or data
  • New competitors emerging
  • Operating system and hardware changes
  • The state of the economy in particular market sectors

Go beyond feature comparisons

Comparing features is an inevitable part of your decision-making process. This is crucial when considering features and processes that form the baseline of what you need to even consider a product in the first place.

When it comes to your shortlist of providers, most people take into consideration time-saving and money-making features that exist in front-office automation or back-office efficiencies.

But what about your long-term growth plans? It’s equally important to consider the product roadmap and whether this aligns with the rate of growth your company is aiming towards.

Though due diligence should be done to ensure that features actually work for you and function properly, it’s also important to consider the ability your considered product has to support and accelerate the long-term goals of your business.

It can be costly and disruptive to switch systems, making it a decision that should be made with future-proofing in mind.

How to get the most out of a demo request

Start with a list of requirements that you need. Rank the features or items that you want with different rankings of importance, research the providers’ websites and check out their reviews on G2 and Capterra.

Don’t get caught up in the detail during early demos. You don’t want to demo every system for five hours or you’ll lose focus and interest.

Conduct a high-level evaluation and then drill down on further calls, removing suppliers at each round until you have three or four options. It’s then time for due diligence, details, deep dives and a little bit of a gut feeling.

Budgeting and shortlisting

Try not to start with a budget and instead align it to value. Ideally, the evaluation process should start without a strict budget in mind.

You can purchase solutions for $25 a user a month or build technology stacks that cost $400 per user a month, but if you can hire 50% fewer people and make 100% more money with the latter it’s much, much more profitable and budget, in a simplistic form, goes out of the window.

When it comes to shortlisting your top options, while there are a number of providers out there, generally once you get through your must-haves and key nice-to-haves and understand why you’re leaving your current provider, it’s pretty easy to narrow the field down to three or four candidates.

Kickstart a successful implementation

This is an integral part of the valuation process as you need to ensure your data is moved across and tested at multiple stages, the system is configured to your liking and your users have regular access to training.

Many providers overpromise and underdeliver here and some providers use third-party implementation to accommodate this.

You need to ensure your chosen provider has the right processes in place, a dedicated team, your goals are clearly aligned, and there is honesty, accountability, and clarity at each stage of the process.