Smart Forms
Online forms that create or update records in real-time.
Get your clients and candidates to handle your data entry for you. Save up to 15 minutes for every record you need to update.
Cut your manual data entry in half so you can recruit faster.
How much time and money do you spend on data entry? New candidate registrations. Profile updates. Graduate programs. EOI. Onboarding. Compliance. It all adds up.
Instead, send your clients and candidates online forms that create and update your records. Just customise with your own brand and share your form to start collecting submissions and let JobAdder’s pre-built automation do the rest. No data entry required.
JobAdder customers have saved over 85,000 hours of manual data entry time, equating to $4.65M in cost savings, using JobAdder Forms.
Our range of JobAdder Forms
Discover how our online forms can save you time and money, automating manual data entry and streamlining processes.
Candidate Registration Form
Embed this form on your website so potential candidates can register their details with your company. Once a new Candidate record has automatically been created in JobAdder, you can immediately match them with open jobs and submit them to your clients and hiring managers. You can even include a video to showcase your brand and attract top talent.
Update Candidate Details Form
Do you love having your talent pool up to date so you’ve got candidates ready to place at a moment’s notice? Send this form to your candidates via email or SMS so they can view and update their current details for you. All submissions come back to your inbox and update the corresponding records in JobAdder automatically.
Availability Request Form
Use the Availability Request Form to check if your candidates are hot or not for upcoming jobs. Collect first and last name plus email address to easily sync data to the matching Candidate record, then update their availability status and schedule so you know who to place on your open jobs. No more calling your database at the last minute.
Graduate Intake Program Form
Collect cover letters, resumes/CVs and academic transcripts in one document that gets added to the Candidate record upon submission. A new Application record is automatically created with each submission against the Job record, so you can easily screen and submit shortlisted candidates to hiring managers along with their documentation.
Hiring Kit Form
Once you’re ready to place a candidate in a new role, send them the Hiring Kit Form. Lay out the job description, salary, entitlements and policies on a landing page your candidates can review and sign before job start. It’s got everything you need to get a candidate ready for placement.
Job Details Form
Collect all the information about an upcoming job from your client. There’s no need to manually create a new Job record in JobAdder; with each form submission, a new record is created automatically, saving both you and your client time. You can also share a linked Contact Details Form for new clients to register first.
Medical Questionnaire Form
Ensure that your candidate’s physical and other related abilities are matched to the medical and fitness standards for the particular duties of a job. Conduct pre-employment screening to get the information required to protect you, your client and your candidate. All synced against the Candidate record for easy reference.
Labour Hire Document and Ticket Capture Form
Stay on top of compliance with this Labour Hire and Ticket Capture Form. Send the form to your candidates and automatically show their submitted documents against their Candidate record. Collect white cards, blue cards, licences and anything else required to protect you, your client and your candidate.
Create your own form
When it comes to automating data entry, the sky’s the limit. You tell us what data you need to capture, we’ll build you a bespoke form designed to suit your business needs and make sure it’s connected to your Candidate or Job records. Your data is safe, secure and automated.
How to get set up for success with Smart Forms
Tell us what data you wish to capture.
We’ll build you a bespoke form designed to suit your business needs.
You get a digital form you can link to on your website or share via link.
The data captured on the form feeds automatically into your JobAdder account.
It’s that easy…
Are you an existing JobAdder customer?
Want to discover how JobAdder’s Forms can cut your manual data entry in half? Fill out the short form to request a demo and access a free fact sheet.
Hear why your peers love JobAdder’s Smart Forms
We’ve been able to onboard different tools from Referoo to TalentTap. At the end of the day, consultants spend up to 90% of their day on one platform so it’s been great that they can stay within JobAdder and access all these tools.
We now have a really solid core ATS. It’s enabling our recruiters to spend more time with candidates and also lets us now focus on the applicant’s experience and, following into that, the employee experience. One major achievement would be our time to hire. That’s been smashed down to around 22-odd days so we’ve halved what the KPI was.
JobAdder’s versatility [works well with] our remote working model, particularly with people with disability or impairment, it just makes life really, really easy not just within the team but also with our customers.
People don’t understand the power of JobAdder or what JobAdder has – it’s an amazing tool. You feel totally at home. That’s how I feel when I come into the office in the morning, I’m actually looking forward to going to work. Because I like my job with JobAdder, it makes my life just so much easier.
I think without the training you’d be able to fumble your way through the system because it’s pretty straightforward. But I’d be concerned about the follow-on effects, of not knowing what will happen if you do something [in the system] so it’s definitely been beneficial.
JobAdder has been a convenient and essential tool for business. I love that it does not have to run on our VPN and when I work late hours out of the office, pulling up client and candidate information on my phone is a breeze.
Working from a platform that’s intuitive and easy to use for both experienced consultants and new starters, makes training, onboarding and managing client and candidate pipelines quicker, saving time and money to generate our desired results.
It’s a terrific app. Best I’ve ever used… The desktop is exceptional as well, I’ve been using more than four ATS systems in seven years and JobAdder is the best we’ve ever used.
We are really happy with the product itself, but in particular the ongoing improvements that keep happening with it.
Answers to your Smart Forms questions
JobAdder exists to make recruitment more efficient and joyful for everyone involved – not just the users of our platform. We’re here to improve the hiring experience for candidates, clients, internal stakeholders, human resources management and HR teams as well as recruiters, and that drives our continual innovation. Visit Why JobAdder to learn more.
From telecommunications to technology, mining to marketing, our recruitment software helps recruiters in every sector shine. Find out how we can best help your industry here.
The JobAdder platform is designed to help make recruitment more efficient and joyful for all involved. The businesses it is most suited to are recruitment and staffing agencies and in-house HR and talent acquisition teams – the teams that manage the recruitment process.
