Smart Forms
Online forms that create or update records in real-time.
Get your clients and candidates to handle your data entry for you. Save up to 15 minutes for every record you need to update.
Cut your manual data entry in half so you can recruit faster.
How much time and money do you spend on data entry? New candidate registrations. Profile updates. Graduate programs. EOI. Onboarding. Compliance. It all adds up.
Instead, send your clients and candidates online forms that create and update your records. Just customise with your own brand and share your form to start collecting submissions and let JobAdder’s pre-built automation do the rest. No data entry required.
JobAdder customers have saved over 85,000 hours of manual data entry time, equating to $4.65M in cost savings, using JobAdder Forms.
Our range of JobAdder Forms
Discover how our online forms can save you time and money, automating manual data entry and streamlining processes.
Candidate Registration Form
Embed this form on your website so potential candidates can register their details with your company. Once a new Candidate record has automatically been created in JobAdder, you can immediately match them with open jobs and submit them to your clients and hiring managers. You can even include a video to showcase your brand and attract top talent.
Update Candidate Details Form
Do you love having your talent pool up to date so you’ve got candidates ready to place at a moment’s notice? Send this form to your candidates via email or SMS so they can view and update their current details for you. All submissions come back to your inbox and update the corresponding records in JobAdder automatically.
Availability Request Form
Use the Availability Request Form to check if your candidates are hot or not for upcoming jobs. Collect first and last name plus email address to easily sync data to the matching Candidate record, then update their availability status and schedule so you know who to place on your open jobs. No more calling your database at the last minute.
Graduate Intake Program Form
Collect cover letters, resumes/CVs and academic transcripts in one document that gets added to the Candidate record upon submission. A new Application record is automatically created with each submission against the Job record, so you can easily screen and submit shortlisted candidates to hiring managers along with their documentation.
Hiring Kit Form
Once you’re ready to place a candidate in a new role, send them the Hiring Kit Form. Lay out the job description, salary, entitlements and policies on a landing page your candidates can review and sign before job start. It’s got everything you need to get a candidate ready for placement.
Job Details Form
Collect all the information about an upcoming job from your client. There’s no need to manually create a new Job record in JobAdder; with each form submission, a new record is created automatically, saving both you and your client time. You can also share a linked Contact Details Form for new clients to register first.
Medical Questionnaire Form
Ensure that your candidate’s physical and other related abilities are matched to the medical and fitness standards for the particular duties of a job. Conduct pre-employment screening to get the information required to protect you, your client and your candidate. All synced against the Candidate record for easy reference.
Labour Hire Document and Ticket Capture Form
Stay on top of compliance with this Labour Hire and Ticket Capture Form. Send the form to your candidates and automatically show their submitted documents against their Candidate record. Collect white cards, blue cards, licences and anything else required to protect you, your client and your candidate.
Create your own form
When it comes to automating data entry, the sky’s the limit. You tell us what data you need to capture, we’ll build you a bespoke form designed to suit your business needs and make sure it’s connected to your Candidate or Job records. Your data is safe, secure and automated.
How to get set up for success with Smart Forms
Tell us what data you wish to capture.
We’ll build you a bespoke form designed to suit your business needs.
You get a digital form you can link to on your website or share via link.
The data captured on the form feeds automatically into your JobAdder account.
It’s that easy…
Are you an existing JobAdder customer?
Want to discover how JobAdder’s Forms can cut your manual data entry in half? Fill out the short form to request a demo and access a free fact sheet.
Hear why your peers love JobAdder’s Smart Forms
If it’s not working for you then you’re able to get out of it, but I’m really confident that once people see it and start using it, they will never want to leave. JobAdder is our single source of truth.
I get rave reviews about the product from the team and when they’re going out of their way to say ‘hey we finally found it’… It says everything. They’re happier and producing more and it just creates a win-win culture and a fabulous team. It’s easy to navigate your way through the JobAdder system… there is an intuitiveness to it that would lead you along the way even if you didn’t know what you were doing. There’s also a constant desire to improve the system… to create more features and benefits for those that want to participate in it.
Support is absolutely impeccable. I’ve had responses sometimes on weekends where I wouldn’t expect a response because it’s not a priority, but someone’s picked up my ticket and delivered the answer.
JobAdder allows us to tie into international job boards very easily, which means that we can get their brand out into regions they don’t usually have access to.
The guys love using JobAdder, and when the guys love using JobAdder they take to it and the complexity of day-to-day procedural things is dramatically different to the way that people feel about having to do a chore. They like using JobAdder and we all use it wherever we are with the mobile app or our laptops.
The support we’ve received in terms of onboarding and follow-ups has been absolutely amazing, cannot praise enough the support staff! They are always there to help and create solutions that work for us, and I’m continuously impressed with the customer service levels provided (which can be rare in this industry!).
At the end of the day, JobAdder just seemed much cleaner and easier to use and had much more functionality so it was a pretty easy decision. We’re not having to go to JobAdder and request changes. We can get in there and do it ourselves. Having a system [like JobAdder] certainly helps us to [grow] without having to add additional resources into the team.
Integrations like HelloSign have sped things up for us and made it more engaging and easier for our candidates. We’ve been able to eliminate a clunky step in the process for our candidates, especially because a lot of our candidates work in remote regional areas where printing and scanning facilities may not be available. It also helps save a few trees eliminating the need to have paper contracts.
It’s brilliant because the rate at which JobAdder innovate and provide new releases is fantastic. It’s almost the reverse of a normal software company where the users are constantly saying “what about this? What about that?”
Answers to your Smart Forms questions
JobAdder exists to make recruitment more efficient and joyful for everyone involved – not just the users of our platform. We’re here to improve the hiring experience for candidates, clients, internal stakeholders, human resources management and HR teams as well as recruiters, and that drives our continual innovation. Visit Why JobAdder to learn more.
From telecommunications to technology, mining to marketing, our recruitment software helps recruiters in every sector shine. Find out how we can best help your industry here.
The JobAdder platform is designed to help make recruitment more efficient and joyful for all involved. The businesses it is most suited to are recruitment and staffing agencies and in-house HR and talent acquisition teams – the teams that manage the recruitment process.
