Recruitment Blog

Recruitment automation: Where can it streamline your hiring process?

Sarah Linney
Content Marketing Manager at JobAdder
recruitment automation

Today, technology has placed many tools at our disposal, making many tasks more accessible than ever. One such technology is recruitment automation, which can help you quickly and efficiently streamline the hiring process for your recruitment agency or company.

An automated recruitment process can significantly streamline your sourcing and hiring process, allowing you to find and hire people faster. You can easily automate time-consuming manual tasks, make better hiring decisions and reach a wider talent pool.

Read on to learn precisely what recruitment automation is, how to use it throughout the recruitment and hiring process and how the technology can improve your recruitment processes.

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Recruitment automation: What is it and how can it help your recruitment process?

Recruitment automation is utilising recruitment automation tools to generate and streamline new workflows throughout the hiring process. It refers to technology that lets companies manage and organise their recruitment process more effectively. 

Recruitment automation software is either custom-built by a company or purchased from a third-party vendor. 

Recruitment automation software can be used in a variety of ways. However, its main goal is to use artificial intelligence and machine learning to increase functionality within your current recruitment workflows.

Automating recruiting tasks can assist in attracting potential candidates and improving candidate relationship management. It enables you to automate time-consuming recruiting tasks throughout the hiring process.

7 ways recruitment automation technology can improve your hiring process

Recruitment automation technology has become a vital tool for recruiters and hiring managers when sourcing, selecting and networking with qualified candidates. Some benefits of recruitment automation include helping to save recruiters time while also placing suitable candidates in your open positions.

Let’s explore real-time use cases and benefits. We aim to help you fully understand precisely how your organisation can benefit from using recruitment automation within your hiring strategy.

1. Streamline the resume screening process

One of the most time-consuming tasks a recruiter has is conducting manual resume screening to find the best candidates in your current talent pool. The best solution for high-volume hiring is to automate your screening process with a recruitment automation platform.

You can automate the process with Artificial Intelligence (AI) and create a candidate shortlist more efficiently with recruitment automation software. These software programs can generate candidate profiles to make their information easier to understand and find.

If you use recruitment automation software, it will automatically filter out all resumes that don’t meet your criteria. Recruiters can save enormous time by not going through the laborious process of screening each resume.

Instead of taking time to screen candidates individually, recruiters can spend more time focusing on the interview process. They can briefly review a candidate’s profile to determine their eligibility for a job opening.

2. Stop manually scheduling interviews

Interview scheduling can become increasingly hectic for recruiters. This is especially true if you balance multiple open positions, onboard new hires and actively perform candidate outreach. 

It can also be daunting when dealing with candidates who live in different time zones or have conflicting schedules. Time is money, and recruiters can’t afford to spend time scheduling interviews. Yet, many still manually schedule interviews by phone or email.

However, you can automate the interview scheduling process with recruitment automation technology. You can schedule interviews at your convenience, and the automated system will ensure that all your candidates can participate.

A recruitment automation platform will generate events, send emails and free up time for your hiring managers. It might also help them prioritise applicants more efficiently since they’ll be able to see which applicants are most qualified for each position.

Instead of spending hours attempting to recruit new talent, recruiters can spend their time reaching out to candidates they’ve already screened and selected as top potential hires.

3. Stay organised with an Applicant Tracking System (ATS)

A large part of hiring involves figuring out exactly how you can attract top talent to your open positions. The best way to do so is through an Applicant Tracking System (ATS) in which you can store candidate data to use in the future.

Our ATS also offers an easy-to-use candidate self-service portal where job seekers can upload their resumes and cover letters directly into the system. You can store important documents, communicate with candidates, ask them to update their details and track progress throughout an applicant’s journey.

An ATS can help you notify candidates about upcoming steps in their application process and you can use candidate data from your ATS to optimise your hiring funnel and improve your processes. 

4. Expand your candidate sourcing abilities

Hiring a good team is essential to running a successful business. The more candidates you have to choose from, in different sectors and for every open position, the better your chances of finding the perfect person for the job.

With a recruitment automation system, you can cross-post to multiple job forms, potentially attracting new talent who wouldn’t otherwise see your ad or apply. Your recruitment automation software should integrate with a diverse range of job boards, recruitment platforms and social media channels. 

This expanded reach allows you to source candidates beyond your organisation’s network or talent pool. The recruitment process also benefits from access to highly targeted audiences, allowing you to find passive candidates before they’re actively looking for work.

Recruitment automation will help reduce the time you spend sourcing, reviewing resumes, scheduling interviews and evaluating potential hires by automating and streamlining these tasks.

Widening your scope can be incredibly helpful in finding new talent for entry-level positions. Connecting with relevant universities and industry networks allows you to cast a wider net for qualified candidates. It can also be helpful when looking for well-known talent for leadership roles or higher executive-level positions.

5. Create a better candidate experience and increase candidate engagement

Recruitment automation ultimately saves recruiters time, freeing them to enhance the candidate experience and leave a positive impression on qualified job seekers.

Here’s how recruitment automation contributes to a better candidate experience:

  • Optimised time: With more time available, recruiters can focus on optimizing the candidate experience and making a stellar first impression.
  • Candidate relationship management: Managing candidate relationships becomes more effective as recruiters have the bandwidth to engage candidates who may be considering multiple offers.
  • Impress and connect: The candidate experience becomes a prime opportunity to impress and establish a connection with potential hires.
  • Attracting top talent: An engaging experience can attract top-tier talent to your organization.
  • Streamlined hiring: An efficient hiring process, achieved through streamlining, enhances the application experience for candidates.
  • Consistency: Automation ensures that each candidate receives consistent care and attention, regardless of their stage in the hiring process.

6. Save time on job postings and job board monitoring

Job boards are an excellent way to find candidates, but they’re also a great way to keep your company top of mind in the market and get new leads for the company. When people search for jobs on these boards, they’ll see your openings listed at the top of their search results, which gives you a chance to capture those potential hires before anyone else does.

However, writing job descriptions and posting them to sites like LinkedIn, ZipRecruiter and Indeed can be time-consuming. Sometimes you might find that you’ve spent more time on these tasks than interviewing candidates. That’s where recruitment automation comes in.

A recruitment automation system takes some of the hassles out of the hiring process. This software can generate job descriptions for your company and outline key qualifications needed for a particular position.

With this software, you can quickly market to job seekers on various platforms. You can also update your website with all your open positions fast.

If someone is interested in one of your roles, they can apply directly through the site without going through an application process on another site or emailing you directly. You’ll also have access to a wealth of information about each candidate, so you know who is worth following up on.

You can also use an ATS to cross-post across multiple job boards. This approach can help you widen your candidate pool and improve your chances of attracting top talent.

7. Speed up the pre-screening process

Pre-screening can also take up a lot of time throughout the hiring process. Background checks and skill assessments are both parts of the hiring process. However, they require additional human resources and resources to manage.

With recruitment automation software, you can streamline your processes for pre-screening. You can also offer easy access to candidates and recruiters to review their progress. 

The candidate will have visibility into what’s going on with their application, while the recruiter will be able to check in with them at any point in the application process. Candidates get feedback faster, making it easier to trust that you’re handling their information correctly. 

Automation software can help optimise the pre-screening process for speed and functionality. With automated notifications through an app or email, they can keep up with every step of the hiring process. This increased transparency makes it easier for companies to find talented workers. 

Additionally, instead of waiting on things like compliance checks, skill assessments and background checks to be processed and reviewed, you can automate the process for easy review. 

Frequently asked questions

How do you use automation in recruiting?

Automation in recruiting involves utilising tools such as chatbots, CRM systems and templates to streamline various tasks in the hiring process. It can be used to post jobs, manage candidate data, schedule interviews and send follow-ups, freeing up recruiting teams from repetitive tasks and allowing them to focus on more strategic aspects like talent acquisition and reducing time-to-hire.

Can you automate recruiting?

Yes, recruiting can be automated using a combination of AI and technology. AI-powered chatbots can engage with candidates, answer FAQs and even conduct initial screenings. CRM systems can manage candidate relationships and data, while automation can be applied to scheduling interviews, sending follow-ups, and managing onboarding processes.

What AI do recruiters use?

Recruiters use AI to enhance various aspects of the recruitment process. AI algorithms can analyse resumes and applications to identify quality candidates and reduce unconscious bias. AI-driven video interviews can assess candidates’ skills and personality traits. Chatbots can engage with candidates, answer queries and assist in the initial screening.

How does AI recruitment work?

AI recruitment involves using algorithms to match candidate profiles with job requirements, thereby identifying potential fits. It can also analyse large volumes of data to improve decision-making and predict candidate success. AI-powered chatbots facilitate communication, while video interviews assess candidates’ suitability more objectively.

What metrics can recruitment automation integrations improve?

Recruitment automation integrations can improve metrics such as time-to-hire, cost per hire and candidate quality. By streamlining processes and reducing manual tasks, automation can expedite the hiring timeline. AI-driven algorithms can help identify high-quality candidates while minimising unconscious bias, leading to better hiring decisions. Additionally, automation can enhance the efficiency of hiring teams, resulting in reduced costs per hire.

See the impact of recruitment automation on your recruitment workflows with JobAdder

Recruitment automation offers organisations several benefits. Incorporating recruitment automation into your workflow can help decrease operational costs while improving your hires’ quality. It can also help you reach your desired candidate pool in a shorter period and increase your response rates.

JobAdder’s ATS is a fully developed artificial intelligence and machine learning recruitment software that can significantly improve your recruitment processes.
Learn more about JobAdder’s recruitment software and sign up for a free demo. You’ll see precisely how it can help improve your current sourcing, interviewing and hiring process.

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