Smart Forms
Online forms that create or update records in real-time.
Get your clients and candidates to handle your data entry for you. Save up to 15 minutes for every record you need to update.
Cut your manual data entry in half so you can recruit faster.
How much time and money do you spend on data entry? New candidate registrations. Profile updates. Graduate programs. EOI. Onboarding. Compliance. It all adds up.
Instead, send your clients and candidates online forms that create and update your records. Just customise with your own brand and share your form to start collecting submissions and let JobAdder’s pre-built automation do the rest. No data entry required.
JobAdder customers have saved over 85,000 hours of manual data entry time, equating to $4.65M in cost savings, using JobAdder Forms.
Our range of JobAdder Forms
Discover how our online forms can save you time and money, automating manual data entry and streamlining processes.
Candidate Registration Form
Embed this form on your website so potential candidates can register their details with your company. Once a new Candidate record has automatically been created in JobAdder, you can immediately match them with open jobs and submit them to your clients and hiring managers. You can even include a video to showcase your brand and attract top talent.
Update Candidate Details Form
Do you love having your talent pool up to date so you’ve got candidates ready to place at a moment’s notice? Send this form to your candidates via email or SMS so they can view and update their current details for you. All submissions come back to your inbox and update the corresponding records in JobAdder automatically.
Availability Request Form
Use the Availability Request Form to check if your candidates are hot or not for upcoming jobs. Collect first and last name plus email address to easily sync data to the matching Candidate record, then update their availability status and schedule so you know who to place on your open jobs. No more calling your database at the last minute.
Graduate Intake Program Form
Collect cover letters, resumes/CVs and academic transcripts in one document that gets added to the Candidate record upon submission. A new Application record is automatically created with each submission against the Job record, so you can easily screen and submit shortlisted candidates to hiring managers along with their documentation.
Hiring Kit Form
Once you’re ready to place a candidate in a new role, send them the Hiring Kit Form. Lay out the job description, salary, entitlements and policies on a landing page your candidates can review and sign before job start. It’s got everything you need to get a candidate ready for placement.
Job Details Form
Collect all the information about an upcoming job from your client. There’s no need to manually create a new Job record in JobAdder; with each form submission, a new record is created automatically, saving both you and your client time. You can also share a linked Contact Details Form for new clients to register first.
Medical Questionnaire Form
Ensure that your candidate’s physical and other related abilities are matched to the medical and fitness standards for the particular duties of a job. Conduct pre-employment screening to get the information required to protect you, your client and your candidate. All synced against the Candidate record for easy reference.
Labour Hire Document and Ticket Capture Form
Stay on top of compliance with this Labour Hire and Ticket Capture Form. Send the form to your candidates and automatically show their submitted documents against their Candidate record. Collect white cards, blue cards, licences and anything else required to protect you, your client and your candidate.
Create your own form
When it comes to automating data entry, the sky’s the limit. You tell us what data you need to capture, we’ll build you a bespoke form designed to suit your business needs and make sure it’s connected to your Candidate or Job records. Your data is safe, secure and automated.
How to get set up for success with Smart Forms
Tell us what data you wish to capture.
We’ll build you a bespoke form designed to suit your business needs.
You get a digital form you can link to on your website or share via link.
The data captured on the form feeds automatically into your JobAdder account.
It’s that easy…
Are you an existing JobAdder customer?
Want to discover how JobAdder’s Forms can cut your manual data entry in half? Fill out the short form to request a demo and access a free fact sheet.
Hear why your peers love JobAdder’s Smart Forms
This is one of the most perfect platforms for those that are in recruitment, who really want to be able to give dedicated experiences to their clients.
I would say it has allowed us to streamline our recruitment process and posting an ad is so much easier. You just have to do it once and don’t have to go into four different programs, which is fantastic.
JobAdder was amazing with its career update function. We’ve started using that and it’s becoming really effective. It’s allowing us to have what I’d call an automated database, as opposed to having staff ring up candidates all day long. We can send out emails to 2,000 candidates today, asking them to update their details.
I think that the reason that we were really impressed was that it was just a very simple look and feel and was aesthetically pleasing. We could tell right away that it was powerful, but just the aesthetic was clean and again simple. You guys weren’t overthinking everything. We’ve really been pleased. It’s been, overall, just a really great product for us, a great system and we are glad that’s the way we went many moons ago.
It’s brilliant because the rate at which JobAdder innovate and provide new releases is fantastic. It’s almost the reverse of a normal software company where the users are constantly saying “what about this? What about that?”
The mobile app is fantastic. It’s so user friendly and the way that people can swipe left or right on certain aspects of the platform makes it fun to interact with as well.
Time to hire is significantly less than what it was before. Which ultimately is cost-saving across the business.
I’ve always found JobAdder really responsive, myself and the team use the ticket system and there’s always really good follow-up. We’ve never been left hanging, which is what you want in customer service.
A number of things stood out for me…ease of deployment and set-up is one of those things as well as the month-by-month rolling contracts which is absolutely crucial. So we’re building everything from scratch and working with JobAdder has been great, because it means that I can build a best-of-breed stack.
Answers to your Smart Forms questions
JobAdder exists to make recruitment more efficient and joyful for everyone involved – not just the users of our platform. We’re here to improve the hiring experience for candidates, clients, internal stakeholders, human resources management and HR teams as well as recruiters, and that drives our continual innovation. Visit Why JobAdder to learn more.
From telecommunications to technology, mining to marketing, our recruitment software helps recruiters in every sector shine. Find out how we can best help your industry here.
The JobAdder platform is designed to help make recruitment more efficient and joyful for all involved. The businesses it is most suited to are recruitment and staffing agencies and in-house HR and talent acquisition teams – the teams that manage the recruitment process.
